Privacy Policy

European Association of NLP e.V. – EANLP

Introduction

This privacy policy outlines how EANLP handles data collected from users who access our website at www.eanlp.eu (“Website”) or otherwise provide us with personal data (collectively: “Users”).

Supervisory Authority under the General Data Protection Regulation (GDPR):
Berlin Commissioner for Data Protection
Friedrichstr. 219, 10969 Berlin
Tel.: +49 30 13889-0 | Fax: +49 30 2155050
Email: mailbox@datenschutz-berlin.de

User Rights

You have the following rights:

To receive confirmation as to whether and to what extent your personal data is being processed, and to request access to the personal data stored about you and additional information;
To request a copy of the personal data you voluntarily provided to us, in a structured, commonly used, and machine-readable format;
To request the correction of inaccurate personal data we hold about you;
To request the deletion of your personal data;
To object to the processing of your personal data by us;
To request the restriction of processing of your personal data;
To lodge a complaint with a supervisory authority.

Please note that these rights are not absolute and may be subject to our own legitimate interests and regulatory requirements.

To exercise any of these rights or to receive further information, please contact our Data Protection Officer at: office@eanlp.eu

Data Retention

We retain your personal data as long as necessary to provide our services, comply with legal obligations, resolve disputes, and enforce our policies. The retention period is determined by the type of data collected and the purpose for which it was collected, taking into account the necessity to delete outdated or unused information as soon as possible.

We may correct, complete, or remove incomplete or inaccurate data at any time at our sole discretion.

Legal Basis for Data Collection

The processing of your personal data (i.e., any data that allows identification of you through reasonable means) is necessary to fulfil our contractual obligations to you, provide our services, protect our legitimate interests, and comply with legal and regulatory requirements.

By using this website, you consent to the collection, storage, use, and disclosure of your personal data as outlined in this Privacy Policy.

What Data Is Collected?

We collect two types of data from Users:

1. Non-personal data

This includes unidentifiable user data transmitted through the use of the website. We do not know the identity of the user from whom such data is collected. It may include aggregated usage data and technical data transmitted by your device (e.g., browser type, operating system, language preferences, access times). We may also collect activity data on the website (e.g., pages viewed, click behaviour).

2. Personal data

This includes data that identifies or can reasonably identify an individual. Examples:

Device data: IP address, location data, MAC address, UUID, and other activity-related data.
Registration data: Name, email address, physical address, and other information voluntarily submitted.

How Is Data Collected?

You provide it voluntarily, such as during website registration.
It is collected automatically through your use of the website or services.
It is received from third-party providers, services, or public registers (e.g., analytics tools).

How Is Data Used? Who Is It Shared With?

We do not share your personal data with third parties except as described in this Privacy Policy.

We use the data for:

Communication with you (e.g., service notices, technical information, customer support)
Informing you about updates and new services
Displaying ads (see "Advertising")
Marketing purposes (see "Marketing")
Analytics and statistical insights to improve the website

Data may be shared with affiliates, subsidiaries, and subcontractors, as well as trusted third-party service providers for:

Hosting and operating the website
Personalised site display and usage tracking
Advertising and campaign performance tracking
Marketing and promotional content delivery
Research and diagnostics

We may also disclose data if:

Required by law or legal proceedings
Necessary to enforce our policies or investigate violations
Required to detect or prevent illegal activities, fraud, or security issues
Required to protect rights, property, or safety (ours or others’)
Necessary to cooperate with law enforcement or defend legal claims

We and our partners use cookies to provide relevant services. A “cookie” is a small text file placed on your device. Cookies are useful for various purposes, such as:

Enabling website navigation
Remembering settings
Delivering personalised ads
Gathering usage statistics

Types of cookies used:

Session cookies – deleted when you close your browser
Persistent cookies – stored on your device for a set time
Third-party cookies – from analytics or advertising services

We may link cookie data to personal data. You can disable cookies via device settings, but this may limit functionality.

We use Snowplow Analytics for site usage tracking. No personal data is collected by Snowplow.

Use of Script Libraries (Google Web Fonts)

To ensure proper visual presentation, we use Google Web Fonts. These are cached in your browser. If unsupported, default fonts are used. When accessing these fonts, Google may theoretically collect data. Learn more at: https://www.google.com/policies/privacy

Third-Party Data Collection

This policy applies only to our data practices. For third-party sites or services, please read their own terms and privacy policies.

Data Security

We apply strict security measures and industry-standard protocols to protect your data and prevent unauthorized access. However, we cannot guarantee absolute protection. We also expect third-party partners to meet similar security standards.

Data Transfers Outside the EEA

If data is transferred outside the European Economic Area, we ensure appropriate safeguards through EU-approved mechanisms or legal agreements.

Advertising

We may display ads using third-party ad technologies, which may include cookies or tracking tools. You can opt out via:

http://optout.networkadvertising.org/#!/
http://optout.aboutads.info/#!/

Marketing

We may use your data (name, email, phone) for direct marketing or share it with subcontractors for this purpose. You can opt out at any time using the link in marketing messages.

Please note: even after unsubscribing from marketing emails, you may still receive essential service-related notices.

Business Transfers

If EANLP undergoes a business transition (e.g., merger, acquisition), your data may be transferred to the successor entity under the same privacy obligations.

Children

Our services are not intended for children. If a parent/guardian becomes aware that their child submitted personal data without consent, they can contact us at office@eanlp.eu, and we will promptly delete the information.

Changes to This Privacy Policy

We may update this policy from time to time. The latest revision date is listed below. Continued use of the platform after changes implies acceptance of the updated terms.

For questions about the website or this Privacy Policy, contact us at:

EANLP e.V.
c/o DVNLP e.V.
Lindenstraße 19, 10969 Berlin
Tel.: +49 162 895 1744
Email: office@eanlp.eu

Last updated: September 9, 2022